When should new communications be read and signed by employees?

The correct answer emphasizes the importance of ensuring that employees are informed of the latest communications at key times related to their work schedule. By requiring new communications to be read and signed before going off-shift and promptly upon returning to duty, the policy ensures that employees remain up-to-date with any changes, protocols, or important notices that may affect their performance and safety.

This dual approach helps reinforce accountability, ensuring no shifts change without employees being aware of relevant updates, thereby maintaining operational readiness. If new communications occur while an employee is off-shift, this timing guarantees that upon their return, they are informed and prepared for any adjustments in their responsibilities or protocols. Hence, the practice supports a consistent flow of information and maintains clarity within the department, fostering a culture where safety and communication are prioritized.